top of page

Office Manager (Hybrid)

geCKo Materials is seeking a highly organized and detail-oriented Office Manager to oversee the smooth operation of our office by managing administrative tasks for the CEO, coordinating schedules, attending virtual sales calls with customers, processing bills, invoices, purchase orders and financial reporting in QuickBooks (Online version), onboarding and payroll in ADP TotalSource, maintaining office supplies, and providing support to staff, ensuring a productive work environment.

​

If you are interested, please contact jobs@geckomaterials.com with the subject line
[Attn: Hiring Team] and attach your resume to schedule a video chat interview. 

We look forward to meeting you!

Responsibilities

  • Administrative Support:

    • Coordinate calendars and schedule meetings with the CEO. 

    • Answer and manage customer and supplier email correspondence. 

    • Prepare and distribute documents, reports, and presentations. 

    • Maintain office filing systems, both physical and electronic. 

    • Coordinate office supply orders and inventory management.

    • Facilitate document reviews with outside counsel.

​

  • Office Operations:

    • Maintain office cleanliness and appearance, coordinate facility maintenance with the Head of Engineering.

    • Manage office equipment, including troubleshooting basic technical issues. 

    • Support visitor management and reception area. 

    • Coordinate office layout and space utilization with the Head of Engineering. 

    • Facilitate communication between departments and team members. 

    • Provide administrative support to staff, addressing inquiries and resolving issues. 

    • Assist with onboarding new employees by providing necessary information and introductions. 

​

  • Financial Operations:

    • Track office expenses and budget management. 

    • Process customer invoices and vendor payments. 

    • Set-up contractors, customers and vendors.

    • Support CEO and CPA on monthly, quarterly and annual reconciliation.

 

Qualifications

  • Proven experience as an Office Manager or Administrative Assistant.

  • Excellent organizational and time management skills.

  • Strong communication skills, both written and verbal.

  • Proficiency in Google Office Suite (Mail, Sheets, Slides and Forms) plus Microsoft Office Suite (Word, Excel, Outlook).

  • Proficiency with QuickBooks (online version); billing, invoicing, payments.

  • ADP TotalSource and/or Workforce Now; payroll, case portal, reports, onboarding, and eVerify.

  • Detail-oriented with a strong ability to prioritize task.

​

Typical Education and Experience

  • Associates degree (or equivalent experience) and 4 years of related experience

​

Included Benefits

  • Health

  • Vision

  • Dental

  • 401k

  • Paid volunteering opportunities 

bottom of page